Project profitability
Know if the work is paying off—before the project is over
Workroom brings products, time, expenses, invoices and payments together so you can see what the project is earning, what is quietly costing more, and what to do while there is still time — without waiting on month-end to find out you priced it wrong.
Margin, in plain English: the part of the project’s income left after its direct costs are paid.
Trusted by the studios doing the work
Robin ResidenceHow this project is doing
Updated now
What the firm keeps32%32¢ of every project dollar
Earned after project costs$57,200Based on activity so far
Healthy
!
The team has spent 54.1 more Design Development hours than planned. You can see it now—while there is still time to invoice eligible work or adjust what remains.
See the whole money story in one place
Every product, hour, expense, invoice, and payment updates the same project picture. You do not have to rebuild the story from five spreadsheets at month end.
- What was planned and what remains
- What was invoiced and what was paid
- Work completed but not invoiced
Budget · ProductsZapata Residence
Sourcing$3,6824 items
Approved$18,8608 items
On the move$00 items
Complete$00 items
Not approved$00 items
Vendor payments due$27,754across 6 POs
Total profit$3,72716.5% avg margin
Rooms2750 sq ft
Dining RoomRoom budget$4,000
92% · $3,682 committed$318 available
Family RoomRoom budget$75,000
0% · $0 committed$75,000 available
Buckets refresh from product status and timelogs — nobody maintains this.
Understand what changed—and why
When the project earns less than expected, Workroom helps you trace the change back to the phase, service, product, expense, or unbilled hour behind it.
- Start with the simple answer
- Open the supporting phase or fee detail
- See the records behind every number
TotalsProductsCategoriesDesign FeeExtra CostsAuditActivity
Budget
Project Budget
Live — buckets refresh automatically from product status + timelogs.
ProfitabilityAt risk
Total profit$96,420
Margin14.2%
Based on this project, consider raising your average FF&E markup to ~31% on future projects to hit a healthier margin.
Derived from live budget data. Paid by client = fee + FF&E + expenses actually collected (paid); designer cost = FF&E cost, expenses, and contractor bills incurred. The gap is cash profit to date; design-fee labor isn’t dollarized, so it flows to profit.
Rate Variance
Supporting detail — what was quoted to the client versus what actually happened, and why, so the next project can be priced correctly. The suggested rate is what you’d need to charge to hit your target margin.
Design FeeOn target
Quoted$48,000$160.00/hr
Actual (paid)$48,000
Delta$00.0%
Suggested rateat target
FF&EUnder target
Quoted$186,400$112.30/sq ft
Actual (paid)$186,400
Margin23%target 30%
Suggested rate$121.40/sq ft
Best margin Top 3 categories
Lighting41%
Rugs32%
Case goods24%
Worst margin Top 3 categories
Seating9%
Tables11%
Millwork12%
Catch the leak before install day
Extra hours, unpaid invoices, and work waiting to be billed become clear next steps—not unpleasant surprises after the project is complete.
- Planned hours versus time spent
- Invoices the client has not paid
- What each active project is keeping
Budget · Extra costsGrand total $6,986 outstanding
Total expenses$332of $10,582 invoiced
Total contractors$6,654of $6,654 invoiced
Total misc$0of $0 invoiced
Expenses4 lines
CategoryDescriptionInvoicedPaidOutstanding
Samples & MaterialsSamples for kitchen INV0013$332$0$332
MealsMeal purchase, West Hollywood$0$0$0
Purchase orderPO-PROJ-115$0$0$0
Section total$332$0$332
Contractors1 line
ProBuild SubcontractingSUB 1024 BL-0006$6,654$0$6,654
Misc: no lines — nothing was billed outside the fee schedule, timelogs or products.
Set it once, per firm
A target margin is what turns an audit into advice
Knowing a project made 14% is a fact. Knowing you aimed for 20% is the beginning of a decision. Without the second number an audit can only describe what happened; with it, the audit can tell you what to charge next time and show its working.
Set the margin you are aiming for on design fee, FF&E, freight and warehousing. Every project inherits them, every project can override them, and the audit measures against them rather than against a number somebody has to remember.
- Target margin per category, inherited by new projects
- Whether tax and freight count toward the budget
- What the client sees — subtotals, line items, freight, supplier names
- Default markup and tax on goods and services
Budget defaultsDefault values applied when creating new budgets and line items. All can be overridden per project.
Target margins
What you aim to make on each category. The audit uses these to suggest the rate you should charge on the next project.
Design fee20%
FF&E20%
Freight20%
Warehousing20%
What new projects inherit for whether tax and freight are tracked in the budget.
Item only
Item + tax
Item + freight
Item + tax + freight
Show room / category subtotals
Show individual line items
Show freight + tax detail
Show supplier names
See it in context
See your project numbers without becoming a numbers person
In a guided demo, we’ll use a representative Workroom project to show—in plain language—what the job is earning, what needs attention, and where each answer came from.