Run every project. Know every margin. See live project profitability →
Pricing

Less than one billable hour,
per person, per month

Published pricing, no negotiation. Every Pro studio goes live with a specialist who maps your chart of accounts, brings your vendors across with their trade terms, and moves your active projects — before you rely on it. Thirty days from go-live to change your mind.

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Trusted by the studios doing the work

Most popular

Pro

Everything your firm needs, in one system.

$39/user/mo
Billed annually, saving 20% · unlimited users
  • Unlimited projects
  • Client management
  • Estimates & invoices
  • Product management & web clipper
  • Document management
  • Purchase orders & change orders
  • Time tracking & billing
  • QuickBooks Online two-way sync
  • Client & team comms
  • Work-in-progress tasking
  • Advanced reporting
  • 25GB storage
  • Email & chat support
Every add-on included, free Automations, moodboards, CRM, forms, proposals & contracts — every add-on is included at no extra cost. No App Marketplace bill, ever.
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Concierge

Everything in Workroom, set up around the way your studio actually runs.

Custom
Priced per studio — billed annually
  • Everything in Pro, plus:
  • A dedicated account manager
  • Custom setup for automations, service & activity fees, forms, contracts, leads and project management
  • Multi-entity reporting across companies
  • Priority support
  • Unlimited storage
Go-live included A specialist maps your chart of accounts, brings your vendors across with their trade terms, and moves your active projects before you rely on it.
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Onboarding & training

Every studio is onboarded and trained by a specialist.

This is the part most studios get wrong on their own — and the reason a new system never sticks. A specialist trains your team on your own data and workflow, and stays with you until everyone is actually up and running. That takes a person, not a help doc.

Essential setup

Up to 9 people

$695one-time

Includes 2 hours of live training

  • Contacts and vendors imported via CSV
  • Products imported with images where valid URLs provided
  • 1 active project — invoices, estimates and POs (up to 50 documents)
  • 30-minute discovery call included
Book a discovery call
Most studios Studio setup

10–19 people

$1,295one-time

Includes 4 hours of live training

  • Everything in Essential
  • 3 active projects migrated (up to 50 docs each)
  • Export add-on available — we log into your current platform
  • Named specialist through to sign-off
Book a discovery call
Full migration

20+ people, or switching platforms

$2,450one-time

Includes 6 hours of live training

  • Everything in Studio
  • 10 active projects migrated (up to 50 docs each)
  • Historical records and full platform export available
  • Parallel-run period before you cut over
  • Named specialist through to sign-off
Book a discovery call

ContactsVendorsProductsInvoices & estimatesPurchase orders

Need more than your tier includes? Additional active projects are $195 each — up to 50 documents per project. A bigger book of work costs more to move, and a smaller one doesn’t subsidize it.

Just need contacts, vendors and products?

Our self-serve CSV import is $149 — no call needed. Submit your files and we’ll handle the rest. Delivered in 5 business days.

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The guarantee

Thirty days from go-live, not from signup

A trial would have you evaluating an empty system. The clock starts the day your studio is configured and live — with your vendors, your accounts, your projects in it. If it isn't right for you in those thirty days, you get your money back.

  • The window opens at go-live, not at purchase
  • Full refund of the subscription
  • Cancel or change plans at any renewal
  • Your data exports on the way out, same as on the way in
Add-ons

Switch on what your firm needs

Extra capabilities that install into Workroom — no separate tools, no separate logins. Every add-on is included, at no extra cost.

Lead Management

Capture, track, and follow up with prospective clients in one pipeline.

Design Board

A shared visual space to work through concepts with the client.

Forms & Questionnaires

Branded intake forms whose responses land on the project.

Contracts

Draft, send, and store client contracts and signatures on the project.

Inventory Management

Stock, warehousing, and receiving. Coming soon.

Connected Email

Studio email beside the record it belongs to.

Beta
Walter, and everything AI

Walter is in beta and included while it is. AI is not an add-on and never will be — when it comes out of beta it is billed on credits, based on what you actually use, separately from your plan.

The fine print, in plain English

Pricing, specifically answered

Is there a free trial?

No — and deliberately. A trial means evaluating an empty system, which tells you nothing about software this connected. Instead every Pro studio is set up with their real accounts, vendors, and projects, and has thirty days from go-live to get a full refund.

Why is onboarding mandatory on Pro?

Because the parts that make Pro worth having — the QuickBooks mapping, purchase orders, retainers — are the parts that go wrong when they're configured in a hurry. A mis-mapped chart of accounts is invisible for a quarter and expensive to unpick. We'd rather set it up correctly than watch you leave.

Do I pay for onboarding before I can use Workroom?

You have access as soon as you sign up. Onboarding is scheduled at the same time, and go-live is when your studio is configured. The refund window opens then.

We're 6 people but only 4 would use it daily. How should we license?

License the people who need an account. Clients reach their portal without a seat, and Pro has unlimited users, so you can add the other two whenever it makes sense.

Can we change plans or cancel?

Yes, at any renewal. Your data exports on the way out as readily as it imports on the way in.

What if we're bigger than twenty people?

Full migration is $2,450 and includes ten active projects plus your historical records. Beyond that, additional projects are $195 each. The subscription price per user doesn't change.

Do you help us move off spreadsheets or another platform?

That's exactly what migration is for, and it's included in every go-live tier rather than sold separately. Client records, vendor records, invoices, estimates, purchase orders, products, and timelogs come across, with a parallel-run period before you cut over on the larger tiers.

What the number is really against

The expensive option isn't the software

Compare Workroom to another platform and you're comparing subscriptions. That isn't the comparison that decides anything. A CFO is a hire most firms at five, ten, fifteen people can't justify, and your accountant's calendar was never yours to schedule.

So the expensive thing is the year-long project priced on last year's rate because nobody called back in the week the proposal went out. That bill doesn't arrive as an invoice. It arrives as a team hired against revenue that isn't there, trades scheduled around a job that's underwater, and a client whose designer is quietly losing money on their house.

Against that, less than one billable hour per person is not really the number to argue about. What Pro buys is the reports and the live project audit — the part that lets the person running the firm answer their own questions about money, hours, margin and tax on the afternoon the question comes up.

See the connected workflow

Run the project. See the real margin.

Bring a live project to a demo and we'll walk it through end to end — the products, the orders, the billing, the margin.

Book a demo How migration works →

30 days from go-live · Syncs with QuickBooks Online · Set up by a specialist