Interior design software for purchasing & procurement
Forty open POs. One screen. Zero prayers.
The order book is the part of a design firm that quietly decides whether install day happens. Workroom keeps every purchase order, every acknowledgement, every deposit and every receiving photo on the same records as the specification — and raises the three that need you today instead of asking you to find them.
The whole book, across every project — filterable by vendor before the increase reaches your margin.
Trusted by the studios doing the work
Born from the spec
POs inherit vendor, pricing and sidemark from the approved product
Silence is a signal
a ship date that passed with no tracking raises itself
Claims that get paid
receiving photos, PO and packing slip on the item they belong to
Paid once
deposits and balances tracked on the order, not in a memory
Expediting, systematised
The flags find you. You stop hunting.
Nobody emails to say they are running late. The information that matters most is an absence — a ship date that passed with no tracking number, an acknowledgement that quietly came back four weeks past the quote, a concealed-damage window ticking down on an item nobody has inspected.
Those are triggers in Workroom, not things you remember to check. A silent shipment raises a task with the vendor and the days elapsed already in the title. A claim window alerts at 50% and 80% elapsed, and once more before it shuts for good.
Silent shipment — ship date passed, no tracking
Lead-time drift — acknowledged date past the original quote
Claim window elapsed — 50%, 80%, and the final call
Item received — inspect while the claim clock is still running
TriggerSilent shipmentAn ordered item’s ship date passed with no trackingTriggerTasksCreate task“Chase {vendor-name} for tracking on {item-name}”StepCommunicationSend notificationNotify the buyerStep
Every piece in this room was ordered, acknowledged, shipped, received, inspected and installed. None of that is visible, which is the point.Project by Gruver Cooley
What the vendor sees
Send an order, not a PDF nobody can act on
The order leaves your studio and stops being yours. What the vendor receives decides whether it comes back acknowledged and correctly labelled, or whether you spend a fortnight on email finding out.
A vendor view, not an attachment — the order, ship-to, sidemark and every line with its image, quantity and price, on a page they open rather than a file they have to save.
Status that moves itself — send it and the order goes from Draft to Sent, and the activity log records who did it and when.
Straight into accounting — push to QuickBooks without re-keying the order, so cost of work is real without a month-end fix.
Most firms answer “what is outstanding with that vendor” by opening projects one at a time. The order list runs across all of them — filter by project, client or vendor, and the totals, the balances and the aging follow the filter you are in.
Every row carries whether it is linked to its products and whether it has reached QuickBooks, so an order that never synced cannot hide inside a month that otherwise reconciled.
Filter by project, client or vendor across the whole book
All, Sent, Pending and Archived without losing the filter
Linked and QuickBooks-sync state on every row
Export the view as CSV, or send it as a report
Purchase Orders38 orders
AllSentPendingArchivedSearch PO #, vendor, project…+ Create Purchase Order
Project All projectsClient All clientsVendor All vendors38 results · Page 1 of 4
The installation report reads the same purchase orders from the other end. Filter to what is left to install, group it by room, and you have the list the install crew needs — with what is delivered and ready now separated from what is not.
It is the same data the buyer used to chase the order, which is why the crew list and the order book can never disagree.
“Forty open orders used to mean forty browser tabs. Now it is one screen, and I can see the three that actually need me today.”
Kate M.Principal · Chicago
Questions we hear
Procurement, specifically answered
Do I have to re-key the specification into a purchase order?
No. An approved estimate splits into one ready-to-send PO per vendor, with pricing, sidemarks and freight already filled in. A five-vendor estimate becomes five clean POs rather than five blank forms.
How do deposits and balances work?
Every order carries its own payment progress — paid, percentage and balance outstanding — with the payment history on the order rather than in an inbox. When it is time to settle, WorkPay pays the vendor from the same screen by ACH, virtual card or physical check.
What happens when something arrives damaged?
Log the receipt against the item with photos, and the claim trail stays attached to the order it belongs to. The concealed-damage window is a countdown Workroom watches, alerting at 50% and 80% elapsed — because those windows are the ones that close quietly.
Can I see every project's orders at once?
Yes. The purchase order list filters by project, client and vendor, and the report totals value, paid and balance across whatever view you are in, with aging balances flagged. Take it as CSV or send it as a report without leaving the screen.
Does any of this reach the client?
Only what you choose. Clients see selections, approvals and the financials you share; vendor pricing, deposits and the order book stay internal.
For the person holding the order book
Bring us the order you are most worried about.
We will set it up on the call and show you what Workroom would already have told you about it — and when.
