Billable is not billed. This firm is 79% billable and has invoiced six per cent of it — $8,910.82 sitting unbilled against $9,473.32 of billable work.
Time tracking →
Platform · Reports
You shouldn't price a year
You shouldn't price a year
while waiting for a callback.
Nine reports covering money in, money out, hours, tax, products, deliveries and tasks — readable by the person running the firm, not only by someone you have to hire. You don't need a CFO on staff or your accountant free this afternoon to know what you're owed, what you're holding, and what to charge next.
Invoices & Payments Report26 invoices in the current view
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Total invoiced$179,579.8726 invoices
Paid to date$109,136.2560.8% collected
Outstanding$70,443.62Unpaid + overdue balances
All 26Unpaid 0Partially paid 0Overdue 13Paid 13
InvoiceClient / projectDueTotalBalanceStatus
INV0035Contact AZapata ResidenceMay 19, 2026$5,611.95$0.00Paid
RET-PROJ-002Contact BRobin ResidenceJun 27, 2026$4,800.00$4,800.00Overdue34 days
RET-PROJ-004Contact BRobin ResidenceJun 28, 2026$5,850.00$5,850.00Overdue33 days
INV1051Contact AWalter ResidenceJun 24, 2026$14,815.43$0.00Paid
Trusted by the studios doing the work
9 reports
covering money, hours, product, tax, delivery and tasks
Totalled
the headline numbers sit above the rows, not at the bottom of a column
Send or export
email it with the CSV attached, or take the CSV yourself
Live
P&L pulls straight from QuickBooks on accrual or cash basis
Why this matters most
Nobody should have to wait for permission to understand their own firm
Design businesses move faster than the people who normally hold the numbers. Your accountant closes the month when they close the month. A CFO is a hire most firms at five, ten, fifteen people can't justify. So the decisions get made anyway — on instinct, on last year's rate, on a feeling about how the last one went.
That is how a firm starts a year-long project at the wrong rate. Not through carelessness, but because the person who could have said "your realization is six per cent and your last three jobs came in under" wasn't available in the week the proposal went out. And that mistake doesn't stay with the firm — it reaches the team hired against that revenue, the trades scheduled around it, and the client who now has a designer quietly losing money on their house.
Reports and the live project audit exist to end that. Every number here is readable by the principal, on a Tuesday, without an appointment.
The nine
Each one answers a question you'd otherwise chase
These aren't dashboards to admire. Each is the answer to a specific question a principal, a bookkeeper or a project manager asks on a particular day of the month. Pick one and look at the real thing.
Who owes us, and how late?
Total invoiced against paid and outstanding, with aging on every overdue line and payout status alongside. The three numbers at the top always add up, so you never reconcile the report before you can use it.
Invoices & Payments Report26 invoices · as of Jul 31, 2026
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Total invoiced$179,579.8726 invoices
Paid to date$109,136.2560.8% collected
Outstanding$70,443.62Across 13 overdue invoices
All 26Unpaid 0Partially paid 0Overdue 13Paid 13
InvoiceClient / projectDueTotalBalanceAging
INV1042Contact CHartwell ResidenceJun 11, 2026$12,480.00$12,480.00Overdue50 days
INV1047Contact AZapata ResidenceJul 1, 2026$8,940.50$8,940.50Overdue30 days
INV1055Contact EAshwood ResidenceJul 17, 2026$6,120.00$6,120.00Overdue14 days
INV1052Contact DKessler ResidenceJun 30, 2026$9,275.00$0.00PaidPayout settled
Showing 4 of 26 — the CSV carries all 26, matching whatever you've filtered to.
What do we owe vendors?
Value, paid and balance, with orders flagged when they've gone unacknowledged, stuck in transit, or aged past thirty days. This is the other side of the invoices report — the money already committed against work you may not have billed yet.
Purchase Order Report14 purchase orders · as of Jul 31, 2026
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Total ordered$97,471.5414 purchase orders
Paid to vendors$27,750.0028.5% settled
Outstanding balance$69,721.544 aged past 30 days
All 14Draft 1Unacknowledged 4In transit 5Received 4
POVendor / projectOrderedTotalPaidStatus
PO-0041Ateliers LumièreZapata ResidenceJun 30, 2026$28,940.00$14,470.00In transit50% deposit
PO-0044Verre & BoisWalter ResidenceJun 23, 2026$19,215.54$0.00Unacknowledged38 days
PO-0047Harbour TextilesRobin ResidenceJun 8, 2026$13,280.00$13,280.00ReceivedPaid in full
PO-0052Casa MeridianaHartwell ResidenceJul 14, 2026$9,460.00$0.00AcknowledgedShips Aug 18
Showing 4 of 14 — the remaining 10 orders carry $26,576.00 of the total.
Whose money are we holding?
Client deposits sit as a liability until an estimate converts, bucketed by age so nothing sits for a year unnoticed. Spending a deposit you haven't earned is the quietest way a profitable firm runs out of cash.
Deposit Report3 deposits held · as of Jul 31, 2026
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Held as liability$6,340.803 deposits, 0 converted
Oldest deposit50 daysReceived Jun 11, 2026
Applied this year$0.00Nothing released to revenue yet
0–30 days$0.00
30–60 days$6,340.80
60–90 days$0.00
90+ days$0.00
DepositClientAgainst estimateReceivedAgeAmount
DEP-0007Contact BRobin ResidenceEST-0114Not yet convertedJun 11, 202650 days$2,880.00
DEP-0008Contact CHartwell ResidenceEST-0119Not yet convertedJun 17, 202644 days$2,160.80
DEP-0009Contact EAshwood ResidenceEST-0123Not yet convertedJun 26, 202635 days$1,300.00
Three deposits, $6,340.80, every one of them in the 30–60 day bucket — and none of it revenue.
What is the FF&E making?
Total cost against total sell price, the profit between them, and the margin percentage across whatever you've filtered to — one project, one room, one vendor, or the whole studio.
Product Report23 items · Zapata Residence
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Total cost$46,184.0023 items
Total sell$75,351.30Client-facing price
Profit$29,167.30Sell less cost
Margin38.7%Blended across the filter
ProductRoomVendorQtyCostSellMargin
Ottoline sofa, 3-seatLiving RoomAteliers Lumière1$6,480.00$10,368.0037.5%
Ravel lounge chairLiving RoomCasa Meridiana4$7,160.00$11,456.0037.5%
Brera dining tableDiningVerre & Bois1$4,920.00$8,364.0041.2%
Solène floor lampPrimary BedroomAtelier Vireo2$1,840.00$3,128.0041.2%
Showing 4 of 23 — these four carry $12,916.00 of the $29,167.30 profit.
Are we billing our hours?
Hours, billable share, average and effective rate, and realization — the share of billable work you've actually invoiced. It is the one report that tells you the difference between being busy and being paid.
Timelog ReportAll members · 339h tracked
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Hours tracked339h79% billable · 266h
Billable value$9,473.32Avg rate $35.61
Effective rate$27.98Across every hour logged
Realization6%$8,910.82 not invoiced
DateMemberProject › taskTypeRateHoursInvoiced
Jul 24, 2026Amelia RookRobin ResidenceConfirm signed agreement & retainerBillable$45.001h 11mNot invoiced
Jul 24, 2026Daniel LoweHartwell ResidenceProject site visitNon-billable—2h 30m—
Jul 23, 2026Amelia RookZapata ResidenceFurniture plan revisionsBillable$45.003h 20mNot invoiced
Jul 21, 2026Daniel LoweKessler ResidenceCAD drafting, ground floorBillable$35.002h 00mINV1052
$562.50 invoiced of $9,473.32 billable. That gap is the report — see time tracking →
What do we owe, and where?
Collected and pending tax by category and by jurisdiction, down to the city and ZIP, for the tax year. Sales tax, VAT, GST and IVA all land in the right place without you sorting them at quarter-end.
Tax Report45 transactions · tax year 2026
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Tax collected$223,079.1112.6% blended effective rate
Pending tax$4,118.00Awaiting client payment
Taxable revenue$1,767,600.0045 transactions
Tax by category
FF&E sales$156,155.38Revenue $1,095,912 · avg rate 14.2%
Design fees$49,077.40Revenue $424,224 · avg rate 11.6%
Freight & other$17,846.33Revenue $247,464 · avg rate 7.2%
CountryCitiesTransactionsTax collected
United States623$78,993.11
United Kingdom39$83,220.00
Canada38$37,970.00
Mexico25$22,896.00
Four countries, 14 cities, $223,079.11 — open the full jurisdiction tree ↓
What's left to install?
Items still to install, grouped by room, with what's delivered and ready separated from what isn't. It downloads as a PDF rather than a CSV, because it's going to a crew on a van, not into a spreadsheet.
Installation ReportZapata Residence · install week of Aug 24
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Items to install7Across 3 rooms
Delivered & ready1Received and checked in
Awaiting delivery6Earliest Aug 8, latest Aug 21
ItemPODeliveryStatus
Living Room3 items
Ottoline sofa, 3-seatPO-0041Est. Aug 14Awaiting delivery
Ravel lounge chair ×4PO-0052Est. Aug 21Awaiting delivery
Sisal rug, 9×12PO-0052Est. Aug 21Awaiting delivery
Dining2 items
Brera dining tablePO-0047Received Jul 29Delivered & ready
Linen dining chairs ×6PO-0047Est. Aug 8Awaiting delivery
Primary Bedroom2 items
7 items, 3 rooms, 1 delivered — the PDF prints room by room in this order.
Are our estimates any good?
Estimated against actual on every task, with completion rate and the variance between what you budgeted and what it took. A variance this wide means one of two things, and both of them are worth knowing.
Task Efficiency Report62 tasks · all projects
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Tasks6215 completed
Completion rate24%Of all tasks in range
Avg efficiency8%Actual against estimate
Time variance−95%21h 41m spent of 433h budgeted
TaskProjectPhaseEst.ActualVariance
CAD drafting, ground floorKessler ResidenceDesign development40h2h 00m−95%
Send welcome packet & contractAshwood ResidenceOnboarding4h0h 30m−88%
Furniture plan revisionsZapata ResidenceConcept24h3h 20m−86%
Confirm signed agreementRobin ResidenceOnboarding6h1h 11m−80%
Either the team is under-logging or the estimates are fantasy. The report tells you which one to fix.
What do the books say?
Pulled live from QuickBooks on accrual or cash basis, for any date range, without leaving Workroom. It's your accountant's number sitting next to the operational numbers it came from — not a second set of books.
Profit & LossFrom QuickBooks Online · generated Jul 31, 2026 4:12 PM
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Total income$1,767,600.00Jan 1 – Jul 31, 2026
Gross profit$975,282.0055.2% gross margin
Net income$263,100.0014.9% net margin
AccrualCashJan 1 – Jul 31, 2026
Income
FF&E sales$1,095,912.00
Design fees$424,224.00
Freight & other$247,464.00
Total income$1,767,600.00
Cost of goods sold
Total COGS$792,318.00
Gross profit 55.2%$975,282.00
Expenses
Payroll & contractors$486,240.00
Rent & utilities$84,600.00
Software & subscriptions$38,412.00
Other operating$102,930.00
Total expenses$712,182.00
Net income 14.9% of income$263,100.00
Workroom doesn't recalculate this. It's QuickBooks' number, stamped with when QuickBooks made it — see the sync →
The uncomfortable ones
Three numbers most firms have never seen
Plenty of software will tell you what you invoiced. These are the figures that tell you what happened to the work you did but didn't bill, the deposit you're sitting on, and the estimate you got badly wrong.
A client deposit is a liability, not revenue, until the estimate converts. Every dollar here is aged, so none of it quietly becomes a surprise.
Estimates →21h 41m actually spent against 433h budgeted. Whether that's under-logging or wild over-estimating, it's the number that tells you which.
Project management →
Tax
Quarter-end stops being archaeology
Tax gets tracked where it was charged — by category, and by country, state and city — so filing is reading a report rather than reconstructing a year from invoices. A firm working across California, the Hamptons, London, Vancouver and San Miguel is dealing with sales tax, VAT, GST and IVA at once, and each one lands in the right place.
- Collected and pending kept apart, so you're not filing on money the client hasn't paid yet.
- By category — design fees carry VAT in London and IVA in Mexico City but no sales tax in most US states, and the report knows the difference.
- By jurisdiction — country, state or province, then city, which is where the liability actually concentrates.
Tax Report45 transactions · tax year 2026
Tax collected$223,07912.6% blended effective rate
Pending tax$4,118Awaiting client payment
Taxable revenue$1,767,60045 transactions
Tax by category
FF&E sales$156,155.38Revenue $1,095,912 · avg rate 14.2%
Design fees$49,077.40Revenue $424,224 · avg rate 11.6%
Freight & other$17,846.33Revenue $247,464 · avg rate 7.2%
Tax by region — click to expand
San Francisco8.625%6 tx$15,913.12
Palo Alto9.375%3 tx$9,018.75
Marin County8.250%2 tx$5,065.50
New York City8.875%7 tx$27,761.00
Southampton8.625%3 tx$12,842.62
East Hampton8.625%2 tx$8,392.12
London20.000%5 tx$53,740.00
Cotswolds20.000%2 tx$16,900.00
Edinburgh20.000%2 tx$12,580.00
Vancouver12.000%3 tx$14,592.00
Whistler12.000%2 tx$9,156.00
Toronto13.000%3 tx$14,222.00
Mexico City16.000%3 tx$14,144.00
San Miguel de Allende16.000%2 tx$8,752.00
Out the door
A report nobody sends is a report nobody reads
Every report emails from where it sits, with the full row set attached as a CSV. Your bookkeeper gets the tax report on the first, your client gets the installation list before the van arrives, and nobody exports anything into a spreadsheet to send it on.
- Send to anyone — recipient, CC, your own subject and message.
- CSV attached with every row in the current view, not just the page you're looking at.
- Or export it yourself and take the whole thing into whatever you already use.
- Installation downloads as a PDF, because it's going to a crew, not an inbox.
Send Report×
recipient@example.com
comma-separated
Invoices + Payments Report
Please find the attached report.
Attach CSVA CSV file with all rows will be attached to the email.
CancelSend
Where the numbers come from
Nothing here is entered twice
Invoices & estimates
What you billed, what converted, and the deposits still held against work you haven't invoiced yet.
Purchase orders
Vendor commitments, payments and balances — and the delivery dates the installation report reads from.
Timelogs
Every logged hour with its billable flag and rate, which is what makes realization calculable at all.
Products & tasks
Cost and sell price on every product; estimated against actual on every task.
QuickBooks Online
The profit & loss is your accountant's, pulled live rather than re-keyed. See the sync →
Or just ask
Walter reads the same records, so "what's unpaid" is a question as well as a report. Walter AI →
Questions we hear
Reporting, specifically answered
Is the profit & loss Workroom's number or QuickBooks'?
QuickBooks'. It's pulled live on the basis and date range you choose — accrual or cash — and stamped with when QuickBooks generated it. Workroom doesn't recalculate your books; it shows them next to the operational numbers they came from.
Can we send a report on a schedule?
Reports send on demand today: recipient, CC, subject, message and the CSV attached. If a standing monthly send is what you need, tell us on the demo — it's a common ask and it's useful to know who's asking.
Does the CSV contain everything or just the page?
Everything in the current view. Filter the report down to what you mean first, then send or export — the attachment matches the filter, not the pagination.
Can our bookkeeper see the financial reports without seeing everything?
Yes. Role-based access gives finance visibility into billing, tax and sync while designers see specs and tasks. You decide who can see margin.
What if our books are currently a mess?
Common, fixable, and honestly part of why firms switch. Onboarding includes mapping your accounts and cleaning up categories so the sync starts from solid ground rather than importing the chaos.
See the connected workflow
Run the report on your own numbers.
Bring a real month. We'll run realization, unbilled work and outstanding balances against your data and you can decide whether the figures are comfortable.