Choose for the firm you are building
Programa is strongest around beautiful schedules, product libraries, and client dashboards. Workroom is designed for deeper connected financial operations, flexible design-fee models, and firm-wide profitability. The right choice depends on which operating problem matters most.
What Programa does, and where it stops
What Programa does well
Specification, done beautifully: live Schedules, a studio product library, pinboards, and a branded Client Dashboard clients open without a login. Time tracking and invoicing are native.
Where it stops
At the invoice. No design fee schedules, no retainers, no contractor bills, no change orders, no receiving, no project profitability. Accounting is invoices pushed out to Xero or QuickBooks.
Why the gaps cost money
A beautiful schedule tells you what you specified. It does not tell you what the job earned, or whether the fee you agreed in January still holds. Workroom carries one record from clip to margin.
Trusted by the studios doing the work
| Capability | Workroom | Programa |
|---|---|---|
| Web clipper / product import | ✓ Built-in, any URL | ✓ Smart Fill, plus add-from-URL |
| Studio product library | ✓ Org-level, duplicate into any project | ✓ Studio library, reusable across projects |
| Mood boards | ✓ Built in | ✓ Pinboards, core feature |
| Specification schedules | ✓ Rooms, areas and revisions | ✓ Live, shareable Schedules |
| Client portal | ✓ Approvals per line item | ✓ Branded Client Dashboard, no logins |
| Purchase orders | ✓ Full PO, plus receiving | ✓ Generated from the Schedule |
| Receiving & delivery tracking | ✓ Item-level, partial receipts | ✗ Not listed |
| Time tracking & billing | ✓ Timelogs feed the fee schedule | ✓ Timer, billed onto invoices |
| Invoices & payments | ✓ Native, with WorkPay | ✓ Native, with card and bank |
| Design fee schedules | ✓ Flat, hourly and per square foot | ✗ Not listed |
| Retainers | ✓ Held as client funds, drawn down | ✗ Not listed |
| Bills / contractor AP | ✓ Included | ✗ Not listed |
| Change orders | ✓ Priced and approved | ✗ Not listed |
| Project profitability | ✓ Live, plus a post-project audit | ✗ Not listed |
| Accounting sync | ✓ Two-way QuickBooks | ◐ Invoices out to Xero or QuickBooks |
| Pricing | $39 per user / month | $71 for the first seat, +$31 each after |
Compiled from Programa’s own published pages in August 2026. “Not listed” means the capability is not described anywhere on their site. It is not a claim that it cannot be done. Check their current pricing →
“Most tools can tell you what a project contains. The question that decides whether you have a business is what it earned.”
Compare Workroom on your real workflow
Bring a real active project. We’ll follow the work, the documents, and the money through Workroom from end to end.